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Financial Secretary

Position Summary Qualifications Duties & Responsibilities

The Financial Secretary is responsible for managing all financial transactions of Wade Baptist Church, maintaining accurate financial records and funds, and preparing financial reports. This role supports the church staff, leadership, and membership through accurate reporting, confidentiality, and Christ-like service.

Part-Time | Up to 24 hours per week

Reports to: Office Administrator

Questions or to apply: admin@wadebaptist.com

  1. Born-again believer and disciple of Jesus Christ
  2. High school diploma or equivalent
  3. Bookkeeping experience required
  4. Knowledge of fund accounting principles (preferably in a non-profit or church environment)
  5. Proficient in Microsoft Word, Excel, and accounting software
  6. Strong attention to detail, accuracy, and organization
  7. Ability to prioritize tasks, manage multiple projects, and work independently
  8. Ability to multi-task and manage time efficiently
  9. Strong oral and written communication skills
  10. Must pass a pre-employment background check
  1. Ensure all financial records and transaction data are accurately and timely documented and maintained
  2. Count, deposit, and record all church offerings, including online gifts (with one additional employee present)
  3. Process invoices, prepare checks, obtain proper authorization, and ensure funds are available prior to disbursement
  4. Refer non-compliant financial items to the Budget & Finance Committee or Treasurer
  5. Manage vendor accounts, including certificates of insurance and 1099 forms
  6. Reconcile all church bank accounts, debit cards, and credit cards monthly
  7. Prepare monthly and annual financial reports for staff, committees, and leadership
  8. Prepare quarterly and annual government reports and annual member contribution statements
  9. Assist with financial audits
  10. Respond to financial inquiries from staff and members in a Christ-like manner
  11. Manage fundraiser, trip, and event monies
  12. Assist the Office Administrator with payroll processing, deductions, PTO tracking, and related reports
  13. Cross-train and provide backup support for other staff roles
  14. Attend staff and committee meetings as requested
  15. Collaborate with staff on planning and executing church-wide events
  16. Maintain strict confidentiality of all church business and information
  17. Comply with all Wade Baptist Church policies and procedures
  18. Represent Wade Baptist Church in a Christ-like, helpful, and respectful manner
  19. Dress in a casual yet professional manner
  20. Perform other duties as assigned by the Office Administrator